This does seem to be more a process issue though I’m lucky not to be in an environment where I have to manage/housekeep the content of numerous ops. Just thinking out loud, in a very similar approach to @JasonWalker, how about a custom setting that is set by a task then then allows an endpoint to evaulate into an automatic group? Say you have automatic groups using relevance, eg exists setting "_MyCustomGroups" whose (value of it contains "Group_Custom1") of client and your ops use a fixlet that has HTML drop down that the ops selects the group from. This way may be a bit more overkill and does require the task/fixlet to be updated at the XML level to add/remove items from the dropdown list but if control was one of the requirements, this means ops can only set client setting for the groups you include in the task permit.
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